Event-based Retention for Documents and Folders
Retention period assignments can be based on events, which are definable by multiple criteria. If a specific event occurs for a document or a folder, CLM will automatically assign the retention period defined for this event, greatly reducing manual processes and, subsequently, diminishing opportunities for errors.
Documents are deleted in a controlled and secure manner, either manually or in automated batches. All deletions and modifications are logged for auditing purposes. Further, documents can only be deleted after receiving the appropriate approval. These approval processes can be multi-stage, with the ability to enable required review by two or more individuals. For efficiency, approvals can be handled in batches instead of on a document level.
Document protection from deletion can be easily invoked by manual or automatic holds.